Faqs

Create a document

How can I upload a document to Scipedia?

How can I create a new document in Scipedia?

Which document file formats can be uploaded in Scipedia?

Submit a document

How to submit a manuscript to a Scipedia journal or collection?

Are PDF documents allowed to be submitted to a Scipedia journal?

Word files

Are Excel charts embedded in Word files supported?

Are Word overlaid images supported?

Are Word drawing supported?

Are Word heading’s styles supported?

Which equation format should I use in my Word document?

Latex files

How to upload Tex/LaTex files in Scipedia?

Can more than one latex files be included in the compressed zip file?

Can the bibliography created with Bibtex be uploaded?

Are filenames that include dots (beyond the extension dot) supported?

Edit a document

How to make changes to a Scipedia document?

How to make changes to the document basic data such as title, abstract, etc?

How to make changes to the author’s affiliation information?

How to add, modify or delete an inserted PDF file in a Scipedia document?

How to comment contents in Scipedia documents?

Blind Peer-Review for authors

I have received comments from a reviewer. What am I supposed to do now?

How can I update my manuscript?

What does is mean 'No reviewers have given their recommendation yet' in the review status panel?

Managing collections and journals

How can I create my personal repository?

How can I transfer my journal to Scipedia?

Can I copy a document already published in Scipedia to a different collection?

Managing profiles

How can I create the profile of my institution in Scipedia?

Create a document

How can I upload a document to Scipedia?

You can create a new document from scratch in Scipedia using our online editor (see How can I create a new document in Scipedia?), or import an existing one. In the latter case, you have to follow these steps:

• Select "CREATE A DOCUMENT" button in your profile page.

• Select the option "UPLOAD A DOCUMENT" (please see the image below). Then select your original document.

Error creating thumbnail: File missing

• First of all you will be asked to fill a form with some basic information about the document: title, abstract, categories, authors, creation year and keywords.

• After a while, your original document will be available in Scipedia as a new draft. You will find the document in the 'Contributions' page of your profile. This document is not public, and can be edited as many times as needed by the different authors using our online editor. You can also reimport it, by clicking the 'RE-IMPORT' button of the right hand side panel of the document page.

• Once the document is ready to be published, follow the steps in the section How to submit a manuscript to a Scipedia journal or collection? to publish the document in a Scipedia journal or collection.

How can I create a new document in Scipedia?

You can create a new document in Scipedia by importing an existing one (see How can I upload a document to Scipedia?), or creating it from scratch using our online editor. In the latter case, you have to follow these steps:

• Select "CREATE A DOCUMENT" button in your profile page.

• Select the option "CREATE A NEW DOCUMENT" (see the image below).

Error creating thumbnail: File missing

• First of all you will be asked to fill a form with some basic information about the document: title, abstract, categories, authors, creation year and keywords.

• After a while, you will be redirected to our online editor where you will be able to edit the document. Once you save the document, it will be available as a draft document in the 'Contributions' page of the author's profile. This document is not public, and can be edited as many times as needed by the different authors.

• Once the document is ready to be published, follow the steps in the section How to submit a manuscript to a Scipedia journal or collection? to publish the document in a Scipedia journal or collection.

Which document file formats can be imported in Scipedia?

The following document formats can be imported in Scipedia using the 'CREATE DOCUMENT' button in the user profile page:

• LaTeX (and TeX) format. The LaTeX/Tex files (.tex) along with all the images and auxiliary files have to be compressed in a single ZIP file, and then uploaded.
• Word format. Just Office Open XML format (.docx) is supported (standard format of Microsoft Word 2007 onwards).
• PDF format. Files in PDF format will be uploaded and embedded in the new document. Note that most of the Scipedia journals will not accept submissions in this format.

Are Excel charts embedded in Word files supported?

Our importation tool does not support Excel embedded charts (from Excel spreadsheets). Save the charts as images in Excel and paste them into the Word document before uploading it. The original Excel worksheet can be uploaded afterwards and linked to the inserted chart image.

Are Word overlaid images supported?

Overlaid images, layering images one on top of another, are not supported in Scipedia. Images will be imported and located consecutively without considering the original location information. Save the overlaid images as a single image and paste them into the Word document before uploading it.

Are Word drawings supported?

Our importation tool does not support Word drawings objects. Save the drawing shapes as images and paste them into the Word document before uploading it.

Are Word heading’s styles supported?

The use of headings styles (both Word built-in styles or customizing ones) in a Word document is highly recommended as the best way to correctly import headings from the original Word document, instead of using text style like bold, italic or capital letters.

Which equation format should I use in my Word document?

It is highly recommended the use of the Word Equation Editor (Microsoft Office 2007 onwards) to insert mathematical notation in your Word document.

If MathType Equation Editor is used to format the original document equations instead, please take into account that only MathType 4.0 onwards is fully supported. For previous versions, equations will be represented as images, implying a loss of quality in the document visualization.

How to upload Tex/LaTex files in Scipedia?

The Tex/LaTex files (.tex), along with all the images, must be compressed in a zip file in order to be uploaded to Scipedia. The main latex file should be located in the first level of the compressed zip file.

Can more than one LaTeX/Tex files be included in the compressed zip file?

Yes, more than one LaTeX/Tex files can be included in the compressed zip file and uploaded in Scipedia. In order to define the main latex file, its name should match with the compressed zip file name.

Can the bibliography created with Bibtex be uploaded?

Yes, bibliography created with Bibtex can be included in the zip file with the LaTeX/Tex file to be uploaded.

Are filenames that include dots (beyond the extension dot) supported?

Filenames that include dots are not supported, beyond the dot that defines the extension. Everything after the dot is considered the file extension.

Submit a document

How to submit my manuscript to a Scipedia journal or collection?

Once you have created (see How can I create a new document in Scipedia?) or uploaded (see How can I upload a document to Scipedia?) your document, it will be available as a new draft in the 'Contributions' page of your profile.

Before, submitting your document for publication your should check that your profile data is completed. Then, go to the page of the document and click the "SUBMIT FOR PUBLICATION" button of the right hand side panel, and select the corresponding journal or collection.

Are PDF documents allowed to be submitted to a Scipedia journal?

Most of the Scipedia journals will not accept submissions in this format. Please, review the instructions for authors of the corresponding journal, before submitting your manuscript.

Edit a document

How to make changes to a Scipedia document?

Document changes can be made using the Wiki editor ('Edit' menu option) or the Wiki visual editor ('Visual Editor' menu option). This is the preferred options in case of minor changes in the manuscript, and it only requires a basic knowledge of the Wiki format.

In the case of major changes, the necessary changes can be made in the original Word or LaTeX document and then re-import it, by using the 'RE-IMPORT' option of the right hand side panel.

How to make changes to the document basic data such as title, abstract, etc?

Document basic data (e.g. title, abstract, authors, categories, keywords, creation year, DOI, submitted date and published date) can be added or modified through the 'Edit data' menu option.

Modifications made in the 'Edit data' form, such as abstract modifications, are not dumped into the Scipedia content.

How to make changes to the author’s affiliation information?

The authors’ affiliation is automatically uploaded from the author profile when a Scipedia document is generated. Nevertheless, the author affiliation of an specific document can be added or modified.

The registered authors of a document can add or modified their affiliation data by using the edition button ( ) near the author name. This affiliation data is only modified in the current document, not in the author profile.

The authors’ affiliation changes are not automatically dumped on the PDF generated from the Scipedia document. The PDF updates are periodically done each 24h.

How to add, modify or delete an inserted PDF file in a Scipedia document?

To add, modify or delete a PDF file in a Scipedia document:

• Select "edit" option in the corresponding section through the [edit] link.

• In edition mode, use "Insert a PDF File" bottom and select the PDF document to be inserted in the document content.

• Just remove the PDF link in order to delete the PDF file from the document.

How to comment contents in Scipedia documents?

Comments are defined between comment tags (<!--This is a comment -->). Comments are visible only in the edit mode.

Blind Peer-Review for authors

I have received comments from a reviewer. What am I supposed to do now?

Probably, the reviewer has provided his insight into any deficiencies found in the paper and it is now waiting for your response. It may require you to revise your manuscript. If you do so, do not forget to include in your response to the reviewer a brief description of the changes made in the manuscript.

The use of a discussion forum is intended to offer a more fluid review process than traditional one, so do not hesitate to include your questions or comments to the reviewers at any time.

How can I update my manuscript?

In the case of a major revision, the necessary changes can be made in the original Word or LaTeX document and then re-import it, by using the 'RE-IMPORT' option of the right hand side panel of your manuscript pape.

Changes in the document can also be made using Scipedia's Wiki editor ('Edit' menu option) or the Wiki visual editor ('Visual Editor' menu option). This is the preferred options in case of minor changes, and it only requires a basic knowledge of the Wiki format.

What does is mean 'No reviewers have given their recommendation yet' in the review status panel?

It means that no reviewers have sent their recommendations to the editor of the journal yet. You may have already received some comments from the reviewers but they are waiting for your response before giving their recommendations.

The use of a discussion forum is intended to offer a more fluid review process than traditional one, so do not hesitate to include your questions or comments to the reviewers at any time.

Managing collections and journals

How can I create my personal repository?

If you want to transfer an existing journal to Scipedia, just contact us. Our transition team will help you to ensure a quick transfer of the online content to Scipedia and a smooth continuation of the service.

How can I transfer my journal to Scipedia?

At Scipedia, you can have your own personal or institutional repository for self-archiving your papers, research reports, monographs, etc. Just contact us and we will create the collection for you, and you will be granted editor privileges to manage the repository.

Can I copy a document already published in Scipedia to a different collection?

Yes, you can copy a document already published in Scipedia to a different Scipedia collection (for example, you can copy a document to your personal repository at Scipedia). In order to do so, you only need to go to the document page and click on the "CREATE A COPY" button of the right hand side panel. Then select the collection or collections where you want to create a copy of that document.

Keep in mind that the editor of those collections must accept the publication of the copy of the document.

Managing profiles

How can I create the profile of my institution in Scipedia?

If you want to activate a profile of an existing institution, please contact us. We will grant you permissions as curator of that profile. Then, you will be able to fill out and update the information of your institution.

You can also set up profiles for organizations, research teams or research projects. In order to do so, you must first to insert the name of the organization in the field “Additional institutions” of your profile. Then, contact us to activate the corresponding profile.